The actual out-of pocket costs to put-on an individual safety day depend on the extent of activities planned and the in-kind donations that are available. Here is a list of items that you might need funds for.  You may be able to get these items free of charge.  If not, you will need funds to pay for them.  

• Travel for the coordinator to attend a training session for each year they conduct a safety day (mileage or airfare; as well as any additional hotel and food that are not paid by the foundation)
• Site for the event
• Food (usually one meal, beverages and snacks)
• Opening or closing speakers who charge a fee
• Printing
• Postage
• Items for take-home bags
• Supplies
• Audio-visual equipment, microphones, etc
• Miscellaneous

Possible funding sources include donations from local businesses, organizations, or individuals.  In addition, some safety days charge a registration fee for each participant and use this money to cover any costs.  Others ask for donations from local businesses.